• Provide education opportunities and resources.
• Educate members regarding changes in healthcare, and standards recommended by regulatory and accrediting bodies.
• Promote professional relationships within the organization and with other organizations.
• Provide the opportunity to meet with other like professionals for networking purposes.

1. Assume leadership of the Association.

2. Maintain close liaison with the Board of Directors.

3. Promote the Michigan Association by maintaining good liaison with all MAMSS members, organized chapters, and the NAMSS leadership.

4. Encourage the promotion of continuing education of health care services professionals.

5. Conduct Board meetings and preside at the MAMSS annual business meeting.

6. Furnish Editor of “KEYNOTES” a “President’s Message” for publication in each issue of “KEYNOTES”.

7. Represent MAMSS, when requested, to other individuals and health care associations.

8. Sign or authorize to sign all contracts for MAMSS, after consultation with president-elect and the treasurer.

9. Be responsible for contacting legal counsel, when necessary, or may authorize contact with legal counsel.

10. Sign all Bylaws for organized chapters, following Board approval.

11. Prepare annual report, to be presented at the annual conference, a copy of which shall be kept in the archives of MAMSS and published in KEYNOTES.

12. Serve as an ex-officio member of all committees.

1. Serve as Education Program Chair.

2. Assume the role of President following completion of 2-year term as President-Elect.

1. Act as consultant to the president and Board of Directors.

2. Serve as Chairman of the Nominating Committee.

3. Be responsible for orientation of new Board officers.

4. Serve as a Member of the Education Program Committee.

1. Serve as recording secretary at Board meetings and at the MAMSS annual business meeting.

2. Send copies of the minutes to the president within 30 days of the meeting.

3. At the request of the President, handle correspondence.

1. Submit a financial report at each Board meeting and an annual financial report at the MAMSS annual business meeting.

2. Compile an annual budget for the Association, in conjunction with the President. By the end of the Fourth Quarter of the previous budget year, submit proposed budget to the Board for acceptance and present an overview of the approved budget to the general membership at the annual conference.

3. Sign all checks for the disbursement of MAMSS funds.

4. Ensure that all tax and banking forms are completed and submitted appropriately and timely to the respective federal agencies.

5. Maintain close liaison with the Executive Board concerning the current financial status of MAMSS’ income and expenditures.

6. Disburse annual Chapter dues, as outlined in MAMSS Bylaws Article VIII.

1. Act as liaison to the Board with MAMSS members in her/his Chapter.

2. Report the pertinent business decisions of the MAMSS Board to the membership of the Chapter.

3. Designate the Chapter President-Elect to attend Board meetings in the absence of the Chapter Presidents, with proxy vote.

4. Be responsible for orienting and supporting new Chapter President.

1. The term for their appointment coincides with the term of the President.

2. They shall serve in accordance with the MAMSS Bylaws, with vote.

3. They shall fulfill the responsibilities outlined by the President, and prepare a report to the Board at each meeting.

A. Nominating Committee Composition and Charge:
The Nominating Committee will be comprised of the Immediate Past-President, who shall serve as Chair, President-Elect, two members-at-large and one chapter president. The Chair will review the duties and responsibilities of the committee and establish time lines for activities. B. Identification and Selection of Potential Candidates:
Notification of the upcoming election will be published in the summer edition of Keynotes (prior to the election) along with the Bylaws description for each position. Interested candidates that meet requirements may submit their name in writing as a potential candidate to the Chair of the Nominating Committee. Each potential nominee will be sent a letter acknowledging their interest in running and be provided with the appropriate position description from the Bylaws and additional forms for completion. If any potential candidates are found to not meet minimum qualifications, they will be notified in writing.

The Nominating Committee will, whenever possible, select at least two qualified nominees for each office. If only one qualified candidate has been recognized for a position, the election process will proceed with only one candidate name for that office.

C. Eligibility Criteria:

1. Candidates for all board officer positions must be an Active member of MAMSS.

2. It is recommended, though not required, that candidates for the position of President and President-Elect be certified as a CPMSM and/or CPCS, and meet the qualifications as listed in the Bylaws.

3. Candidates for President-Elect must have completed at least one two-year term as a member of the MAMSS Board of Directors, or have comparable leadership experience through their local MAMSS chapter or with the State Association as determined by the Board of Trustees.

4. Candidates may run for one office only.

5. Nominees must submit to the Chair a “MAMSS Nomination Form” which includes the name of their immediate supervisor. The Chair of the nominating committee will contact the supervisor in writing. The supervisor will be provided with the Bylaws position description and Supervisor Evaluation Form for completion that acknowledges their support of the individual’s candidacy and possible election.

 

D. Lack of Qualified Candidates:
In the event there is a lack of qualified candidates for a position the Board of Directors will be notified to assist with the process. If after due diligence there are still no qualified candidates, the current board member holding that office may be appointed to serve an additional two year term (if willing) or the Board of Directors will appoint another board member who is leaving the board, to fill that position and serve a two year term. A board member may not hold two positions at the same time.

E. Nominee Verification Process:
The Nominating Committee will verify candidate information and eligibility on all potential candidates either by phone or in writing. The Nominating Committee will then determine the qualified candidates and designate the nominees for each position.

F. Nominating Process:
The slate of candidates will be submitted by the Chair of the Nominating Committee to the MAMSS Board of Directors for approval at the fall Board meeting prior to the election. Potential candidates will not be informed of their nomination until the Board of Directors approves the slate of candidates. Within two weeks following the Fall Board meeting, the Nominating Committee Chair will contact all the nominees and inform the potential candidates of their nomination or lack of nomination.

G. Balloting Process:

Ballots will be distributed by mail to MAMSS Active members on a date to be specified by the Board.

As approved by the Board of Directors, a specified time period is allowed from the time the ballots are mailed to receipt of the ballots. Ballots are returned to the Chair of the Nominating Committee. Candidates for office cannot receive returning ballots or participate in tabulating the ballots.

H. Notification Process:

Within one week of the ballot deadline, the Chair of the Nominating Committee will tabulate the election results and make telephone notification as indicated:

1. The President of MAMSS will be notified, then

2. The members of the Nominating Committee,

3. The candidates, those selected and those not.

Telephone notification will be followed by written notification to all the candidates within 10 days. In addition, written notification will be sent to the successful candidate’s supervisor. If the Chair is unable to reach a candidate by telephone, a certified letter stating the election results will be sent. The results of the election will be published in the next issue of Keynotes and Synergy.

If for any reason, the Chair of the Nominating Committee is unable to proceed with the election process or notification of election results, the President of MAMSS will take over those duties.

President-Elect _____

Secretary _____

Treasurer _____

1. A conference committee meeting will be held as soon as possible following the annual conference. This meeting objective should be to determine the site and to outline the program for the following year. When possible, a Board meeting will be held at the selected conference site. (Preferably in the late Fall, early Winter).

2. Program evaluations from annual conference shall be given to president-elect at the conclusion of the conference. These evaluations shall be tabulated and the results shall be submitted to the Board and Conference Planning Committee as soon as possible following the annual conference, if possible before the next Board meeting. In planning the next conference, the Conference Planning Committee shall take into consideration the evaluations, comments and suggestions regarding conference location, format, speakers and topics.

3. A copy of the contract with the hotel/conference center must be sent to the MAMSS treasurer and president prior to signing by the president-elect.

1. Committee members shall submit suggestions for format, topics and speakers using previous conference evaluations, and any additional suggestions submitted by MAMSS members.

2. Proposed Budget for Conference: An estimated plan of expenses and recommended fees for the conference will be provided to the Board by the Education Chair (President-Elect). Based on the availability of funds for the conference, modification of the budget may be necessary.

3. Conference Planning Committee Responsibilities:

• Select theme and title for conference and format (i.e., number of general sessions, workshops, focused sessions, etc), speakers and topics.
• Set final registration plans.
• Arrange for vendors and exhibits if desired.
• Choose menus for all conference functions.
• Arrange for setups and conference evaluation forms.

4. Conference Brochure: The Conference Planning Committee will determine the style of brochure and establish the time frame for printing and mailing.

5. Request CEU’s for conference from NAMSS Education Council.

6. Submit all known information regarding the annual conference to the MAMSS Board at its fall/winter meeting.

7. Coordinate and arrange Hospitality Night: fund raising/scholarship, theme, decorations, entertainment and menu.

8. Arrange coverage at the registration table during hours of registration to help register attendees, and assign Board members to introduce speakers. Recruit assistance to stuff bags, etc., compile copied and produced registration materials into generic registration kits, which will be determined by the committee, for on-site distribution at registration desk.

9. Conference Planning Committee chair will make initial telephone call(s) to speaker(s) extending invitation and discussing proposed date(s), time(s), topic(s) and honorarium plus expenses (following MAMSS honoraria guidelines).

10. Conference Planning Committee chair or designee will send confirmation letter to speakers, to include in writing all information as discussed above, including reimbursement policy for speakers.

1. Date and place of conference should appear in KEYNOTES and/or MAMSS/NAMSS website(s) and SYNERGY as far in advance as is available.

2. Establish timetable for article(s) regarding conference with KEYNOTES/Website Coordinator.

3. If deemed by the Board, send a “Save the Date” post card to members as soon as possible, but at least by the middle of January, prior to conference.

1. Submit proposed brochure at fall/winter Board meeting.

2. Use MHA Logo whenever possible, to take advantage of wider audience.

1. Conference Planning Committee to determine types of vendors and exhibits desired and establish fees for same.

2. Appoint coordinator, who will work with the conference chair on arrangements with hotel for adequate exhibit space; all details with vendors/exhibitors; provide to conference chair a final list of vendors/exhibitors at a time prior to conference which will allow publication of names of vendors.

1. Coach round trip airfare.

2. Ground transportation.

3. One night’s lodging prior to or following the event.

4. Related meal(s).

5. Mileage if using one’s car.

1. MAMSS Annual Conference registration grant. This would include conference registration fees, plus $100 for other conference expenses (e.g., travel, accommodations, meals, etc.). A maximum of three (3) grants for the annual conference may be awarded per fiscal year (January-December, as per NAMSS fiscal year).

2. Another continuing education opportunity (as defined below). Awarded grants will be applied to the educational opportunity up to a maximum of $1,000.00. No more than two (2) $1,000.00 grants will be awarded per fiscal year (January-December, as per NAMSS fiscal year). These monies may be used for tuition/registration fees, accommodations or travel expenses for the education event, or for educational materials.

• Merit of the continuing education program
• Level of benefit to be received by the Medical Services Professional
• Financial need

• National conferences
  
• Educational materials, classes related to certification preparation (certification exam registration fee is excluded)
  
• Seminars (i.e., NAMSS Credentialing Institute, etc.)
  
• NAMSS Seminar Series
  

• Donations from individuals in support of this grant’s purpose
• MAMSS donating an annual stipend to perpetuate the grant (a minimum of $100 will be deposited at the end of the year or 10% of the conference profits, whichever is greater)
• Donations from MAMSS Chapters wishing to contribute